At NAES, you’ll find engaging and challenging career opportunities in the power generation, renewable energy and industrial construction industry. At every level of the company, we share a common goal: To instill confidence in our clients through our steadfast commitment to safety, integrity and quality of work.

NAES is the largest independent operator of power facilities in the industry, operating more than 190 power plants throughout the United States, Canada, Mexico and the UK that span all technologies and provide over 50 GW of capacity. With the strength of 4000 people, our growing family of companies now addresses the entire life cycle of power generation and other industrial plants.

NAES is committed to supporting a culture with unique perspectives and backgrounds. We value individual differences in each other in an effort to create a brighter future in the power generation industry. We strive to attract and retain employees by offering competitive compensation, a comprehensive benefits package (including retirement) and promotional opportunities.

Opportunity Summary

At NAES, we believe that one of the most critical positions of a well-run power plant is the Office Administrator. We are looking for someone to join our team who is dedicated to making sure all day-to-day administrative tasks are taken care of efficiently, reliably, and properly.

The Office Administrator provides analysis, planning, scheduling, and coordination of administrative duties to ensure timely completion of payroll, general accounting and office procedures. The Office Administrator also administers Human Resources policies and procedures at the plant.

Your scope of responsibility as Office Administrator includes the following primary functions:

Note: Light travel is required to complete physical inventory audits

• Administer procedures for inventory maintenance and physical inventory
• Provide customer with accurate and timely invoices, cash requirements, initiate check run, ACH and wire payments, accrual reports to include PTO and Bonus and any other requirements as requested by customer.
  • Receive invoices and date stamping
  • Code invoices with proper accounting information
  • Match invoices to appropriate purchase order
  • Apply correct sales tax codes
  • Accurate recording of sales tax expense and accruals
  • Input invoices into accounting system
  • Distribute invoices for proper disbursement approval
  • Follow up on invoices pending approval
  • Return and answer all vendor calls and questions
  • Timely, accurate and courteous resolution of all accounts payable issues and vendor questions
  • Prepare internal reports related to accounts payable
  • Assist Plant Manager in identification of monthly O&M variances
  • Assist Plant Manager with audit requests related to the Accounts Payable function
  • Responsible for accurate electronic and paper vendor, accounts payable files and supporting documentation
  • Responsible for vendor W-9 files, new vendor requests and preparation of yearly 1099's
  • Maintain accurate record of vendor insurance certificates, terms & conditions, and accounts payable records
  • Prepare bank account reconciliations for review
• Prepare and maintain accounts payable and accounts receivables in accordance with Corporate Accounting procedures and customer requirements; create and maintain vendor accounts in Great Plains; credit card reconciliations
• Oversee the issuance of purchase requisitions, purchase orders, and match vendor invoices with material packing lists to permit approval of vendor payments, receive POs not requiring a packing list or service documentation, invoice in Maximo, follow up on PO acknowledgements, RFQs or Sole Source documents when applicable, create and maintain vendor accounts in Maximo, update and maintain Certificate of Insurance files, coordinate review and approval of Terms and Conditions when requested
• Assist with plant budget preparation and monitoring
• Administer the Fitness for Duty Program in accordance with policy
• Maintain accurate records of employee training
• Fully support and participate in NAES Safety and Regulatory Compliance Programs
• Site Support – to include travel arrangements, management of housekeeping services, pest control services, copier services, maintain files for accounting, purchasing, vehicles, service contracts, vendors, assisting management team as requested

NAES Safe

Safety is a core value of NAES and as a condition of employment, all employees are expected to be mentally alert and work safely at all times. Additionally, employees are required to adhere to all safety warnings and posted safety signs whenever on company property. Furthermore, employees must follow all NAES safety rules and procedures. Effectiveness in carrying out this responsibility is part of the evaluation of each employee’s performance.

Working Conditions

• This is a day shift position. Position will require extended working hours and varied shifts at times with the possibility of weekend and holiday work, as required by schedules, workload and plant conditions.
• All employees will participate in the Fitness for Duty Program. This program includes a post-offer drug screening and post-employment random drug screening. There are extensive smoking restrictions in and around the office and plant facilities.

Compensation

The initial compensation will range from $25.53 to $35.73 per hour.

Why you're the perfect addition to our team (about you):

We are seeking a candidate whose work history demonstrates a strong background in office administration with an emphasis in general accounting

• General knowledge of accounts payable practices is desirable
• Associates degree in accounting or business administration is preferred
• Must be proficient with computer skills (Microsoft Office suite, Maximo and Great Plains desired)
• Must have excellent oral and written communication skills
• Excellent organizational skills needed in order to coordinate and complete multiple activities and tasks
• Valid driver's license required

NAES is committed to a diverse and inclusive workplace. It is the practice of NAES to seek employees of the highest quality and to select individuals on the basis of merit and competence, without regard to race, color, religion, national origin, gender, gender identity, sexual orientation, age, disability, military status or affiliation protected under USERRA, or any other basis of discrimination prohibited by applicable local, state and federal law.

Experience

• Administrative experience and a work history that demonstrates a strong background in office administration with an emphasis in general accounting and payroll

Education

• Associates or better in Accounting or related field
• Technical/other training or better in Business Administration or related field

Licenses & Certifications

• Driver's License

Skills

• Accounting
• Accounts Payable
• Microsoft Office Suite
• Organizational Skills
• Vendor Invoice Matching
• Verbal and Written Communications

Behaviors

• Dedicated: Devoted to a task or purpose with loyalty or integrity
• Enthusiastic: Shows intense and eager enjoyment and interest
• Team Player: Works well as a member of a group