Job Description

Legal Assistant and Front Office Manager

We are searching for a Legal Assistant/ Front Office Manager to provide administrative support in a busy, fast-paced law firm that focuses on family law and criminal defense. This position is in-office. Our firm is family-owned and operated, placing us in a unique position to serve other families navigating tough times and sensitive situations. The work is interesting, challenging and rewarding. The office is located in an old mid-century modern home that we are in the process of renovating.

Pay: $18.00- $22.00/ hour depending on experience

Schedule:

• 6 to 8-hour shift
• Monday-Friday

Contract Position

Work Location: In person

Our Ideal Candidate:

This position requires professional demeanor and superior phone etiquette; discretion and confidentiality; responsibility; punctuality, reliability; good organizational skills; excellent grammar, spelling, reading, writing and computer skills, Microsoft Office knowledge, and reliable transportation. Experience in a law office is strongly preferred.

*Strong People skills, and C-suite assistant background is a plus.

Major Responsibilities:

-Compile and monitor the daily schedule, maintain calendar of events, project deadline and agendas. Review incoming correspondence for important dates, establish email/agenda follow-up, compose response letters and assist with emails, calls, and other correspondence.

· Coordinate, support and aid with all aspects of running the front office of the law firm, including meeting scheduling, client requests, mail distribution, drafting documents, managing email communications, data entry, and ensuring accurate/timely follow up.

· Greeting clients for in-person and zoom meetings.

· Process and track invoices and billing.

• Maintain the beautification on the lobby, manage lobby and facilitate the needs of visitors
• Oversee, develop and maintain needed administrative record keeping systems and processes for the department.
• Ability to meet deadline assignments and responsibilities assigned by supervisor

· (1) provide administrative support to one attorney (2) file documents with the courts, (3) coordinate calendars and discovery, and (4) any other related other duties.

Requirements:

• 1-3 years minimum of administrative support experience supporting senior leadership.
• Minimum high school diploma; some college is helpful, as additional education provides broader perspectives, and provides additional functional expertise that can be applied on the job
• Very strong interpersonal skills to communicate effectively both in writing and verbally; ability to draft correspondence on behalf of the office.
• Professional demeanor with demonstrated customer service focus
• Expert proficiency in all frequently used business software programs, applications or tools (Word, Adobe, Clio, Gmail) required
• Ability to manage and maintain complex calendars and schedules and to navigate appointments
• Willingness to work the required schedule, submit to a background investigation (to include past employment, education, and criminal history) are required.
• The associate will be required to: read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines.
• Self-motivated, the ability to stay on task and prioritize, anticipate the needs of the attorney, and can work in a medium to fast paced environment.
• Dedicated to ensuring the front office/ reception area is presentable.

Job Types: Full-time, Part-time

Pay: $18.00 - $22.00 per hour

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Travel requirement:

• No travel

Ability to commute/relocate:

• Clinton Township, MI 48036: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office (Required)
• Legal case management (Required)
• Administrative (Required)

Work Location: One location

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