Position Title: Housing Department Administrative Specialist
Classification: Non-Exempt
Reports To: Housing Director
Department: Housing
Job Type: Regular
Job Status: Full Time
Grade: 43
Union: None
Work Schedule: Normal Business Hours
Amount of Travel Required: 5% Local
Positions Supervised: None

Starting Pay: $30.37 to $35.49 per hour DOQ
Full Pay Range: $30.37 to $40.61 per hour

Closes: Open until filled, but priority given to applications received by Tuesday, March 21, 2023 at 5:00pm.

Are you looking for a place to work that really cares about our community and is committed to making a difference? Then the Bremerton Housing Authority is the place for you! Come join our team.

At Bremerton Housing Authority our mission is to provide high quality, stable and sustainable housing and related services to people who have limited financial means. Our work is to help our clients to become economically self-sufficient, while at that same time strengthen communities. We use our public and private resources efficiently and effectively. It is our goal to do this all while helping our employees to grow both personally and professionally.

If you’re looking for a great benefit package, we have that as well!

• Accrue 150 hours of PTO in your first year
• Accrue up to 69 hours of Sick Leave per year
• 13 Paid Holidays annually
• Longevity pay available for years of service
• Medical & Vision Insurance -90% Employer Paid
• Dental Insurance- 100% Employer Paid
• Washington State Retirement
• Deferred Compensation
• Life Insurance
• Short -Term & Long-Term Disability Insurance
• Tuition Reimbursement
• Employee Assistance Program
• Telecommute Opportunities Available
• And more!!

POSITION SUMMARY
Position provides a broad range of administrative support and coordination contributing to the overall effectiveness of the Housing Department. Facilitates and maintains office supplies. Provides administrative support to the Housing Director, Assistant Housing Director, Housing Choice Voucher Team, Property Management Team, Community Connections Team, Quality Control Manager, Landlord Liaison, and Resident Advisory Board.

ESSENTIAL FUNCTIONS

Essential Function Summaries

• Provide administrative support to the Housing Director, Assistant Housing Director, Housing Choice Voucher Team, Property Management Team, Community Connections Team, Quality Control Manager, Landlord Liaison, and Resident Advisory Board.
• Coordinate with all BHA departments to address Housing-related needs and facilitate efficient and effective communication and follow-through.
• Assist with vendor and contractor management.
• Assist the Housing Director with management of personnel issues and any resulting correspondence or records of outcome.
• Gather information for reporting program compliance to outside agencies and assist with updating agency compliance websites.
• Complete special projects as assigned including research, analysis, and final presentation of recommendations.
• Coordinate responses for public records requests related to the Housing Department.
• Receive and investigate tenant and participant grievances related to Housing Department staff.
• Coordinate informal hearings for tenant and participant grievances.
• Support Resident Advisory Board and Bay Vista Community Owners Association as needed.
• Assist with Housing Department policy development and updates.
• Interact with applicants, tenants, and participants as needed to obtain information on issues or concerns.
• Address website questions and comments that are related to the Housing Department.
• Coordinate website updates related to Housing Department.
• Serve as back up to the Executive Assistant.
• Other duties as assigned.

POSITION QUALIFICATIONS
Required Education and Experience

Education: Associates Degree Required; Bachelor’s Degree (four-year college or technical school): Preferred, Field of Study: Business Administration, Accounting, or related field.

Experience: 5 plus years of experience in an administrative support role preferably an accounting, paralegal, or public agency background.

Bremerton Housing Authority has the discretion to accept any other equivalent combination of education and experience when relevant.

Computer Skills: Intermediate to Advanced level user of Microsoft Office programs.

This role routinely uses standard office equipment such as computers, telephones, adding machines, photocopiers, and fax machines.

Required Competencies

• Accountability - Ability to accept responsibility and account for his/her actions.
• Accuracy - Ability to perform work accurately and thoroughly.
• Active Listening - Ability to actively attend to, convey, and understand the comments and questions of others.
• Assertiveness - Ability to act in a self-confident manner to facilitate completion of a work assignment or to defend a position or idea.
• Autonomy - Ability to work independently with minimal supervision.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Customer Oriented - Ability to take care of the customers’ needs while following company procedures.
• Decision Making - Ability to make critical decisions while following company procedures.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.
• Initiative - Ability to make decisions or take actions to solve a problem or reach a goal.
• Interpersonal - Ability to get along well with a variety of personalities and individuals.
• Judgment - The ability to formulate a sound decision using the available information.
• Loyal - The trait of feeling a duty to the employer.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Problem Solving - Ability to find a solution for or to deal proactively with work-related problems.
• Reliability - The trait of being dependable and trustworthy.
• Team Builder - Ability to convince a group of people to work toward a goal.
• Technical Aptitude - Ability to comprehend complex technical topics and specialized information.
• Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
• Working Under Pressure - Ability to complete assigned tasks under stressful situations.

WORK ENVIRONMENT
The employee primarily sits at a desk using a computer but has the opportunity to move about at will. Hand-eye coordination is necessary to operate various types of office equipment. The employee will need good listening abilities and may be exposed to noise from basic office machine operation.

PHYSICAL DEMANDS

N (Not Applicable) Activity is not applicable to this position.
O (Occasionally) Position requires this activity up to 33% of the time (0 - 2.5+ hrs/day)
F (Frequently) Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)
C (Constantly) Position requires this activity more than 66% of the time (5.5+ hrs/day)

Physical Demands Lift/Carry
Stand O 10 lbs or less O
Walk O 11-20 lbs O
Sit F 21-50 lbs N
Manually Manipulate F 51-100 lbs. N
Reach Outward O
Reach Above Shoulder O Push/Pull
Climb N 12 lbs or less O
Crawl N 13-25 lbs O
Squat or Kneel N 26-40 lbs. N
Bend O 41-100 lbs N
Grasp O
Speak F

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